What should you look for in HR software?

1. Employee Database
   As a UK employer, data security is not just a legal obligation; it's also a social responsibility. Storing employee data in a secure digital format shows respect for employee privacy and data protection, reflecting your company’s commitment to safeguarding sensitive information.

   Look for a solution that offers robust security features like ISO27001 certification, ensuring ethical management of employee data.

2. Self-Service
   Providing employees with self-service options allows them to manage their own information, holiday requests, and sick leave.

   This transparency and accessibility promote trust and autonomy within the workplace—key components of a socially responsible culture.

   A self-service app for employees and managers also simplifies communication, empowering employees to feel more engaged and in control of their own data.

3. Holiday & Sickness Management
   With a dedicated system for managing leave and sickness, you can handle absences fairly and transparently, reducing bias and promoting equity across the team.

   Tracking tools like the Bradford Factor can also help identify patterns in absence that may indicate a need for additional support or wellbeing initiatives.

   By proactively monitoring these trends, you demonstrate a commitment to employee wellbeing and foster a supportive work environment.

4. Commitment-Free Options
   Flexibility in HR software plans allows your company to adapt without binding contracts.

   This flexibility means small businesses can implement HR technology without financial strain, supporting sustainable growth.

   Offering a free trial not only shows respect for clients but also aligns with responsible business practices by allowing you to make fully informed decisions before committing.

5. Reporting
   Using reporting tools to gain insights into trends, such as absenteeism or performance patterns, allows HR teams to take informed actions that support employee wellbeing.

   For example, if there’s a rise in absenteeism, the company can investigate underlying causes, such as workload issues or health concerns, and address them proactively.

   This data-driven approach reinforces your commitment to maintaining a healthy, supportive workplace.

6. Unlimited Document Storage
   Digital storage cuts back on paper use, aligning with sustainable practices.

   Safely storing documents like employee handbooks, appraisal notes, and company policies in the cloud reduces physical waste and environmental impact, supporting a more eco-friendly HR approach.

   Social responsibility extends beyond people to the planet, and reducing paper consumption reflects this commitment.

7. Integration with Payroll Software
   Integration with payroll software not only reduces manual errors but also enhances transparency and efficiency, supporting ethical HR practices.

   Automated updates across systems ensure employees are paid accurately and on time, reinforcing a respectful and responsible approach to payroll management.

8. Customisation to Fit Your Business Needs
   A customisable HR software platform allows your business to choose only the features you need, promoting responsible spending and resource allocation.

   This scalability ensures that you’re not overburdened with unnecessary tools, which is particularly important for small businesses focused on sustainable growth and financial responsibility.

9. Free Trial/Demo
   A free trial lets you explore the software without pressure, ensuring you make a responsible, informed decision before investing.

   This no-commitment option respects both your time and resources and aligns with ethical business practices, supporting financial responsibility.

10. Cloud-Based Accessibility
    Cloud-based systems offer secure, remote access, promoting flexibility and inclusivity in the workplace.

    This allows employees to work from anywhere while having access to essential resources and data, supporting remote work and enabling a more inclusive and diverse workforce.

11. ISO27001 Accredited
    ISO27001 certification signals a strong commitment to data protection and ethical data management, which are essential to socially responsible HR practices.

    By choosing a provider with this certification, you’re prioritising employee privacy and security, aligning with a socially conscious approach to HR.

12. Quick Setup Time
    Simple and quick setup options enable your team to focus on meaningful HR activities sooner rather than being bogged down by complex software installations.

    Quick setup reflects a commitment to efficient, effective operations, supporting both employees and the company’s wellbeing.

If you want to explore this further, check out our guide around the signs that you might need HR Software https://www.pmbusinesssupportservices.co.uk/5-signs-you-need-hr-software